Interact Clubs consist of three main groups: the Board of Directors, Interactors/Members, and Advisors.
| Title | Association | Role |
|---|---|---|
| Board of Directors | Interact Club | Oversee the operation of the club and provide opportunities for its members. |
| Rotary Advisor | Sponsor Rotary Club | Serve as the link between the sponsor Rotary Club and the Interact Club. This person often holds the position of Youth Services Chair within their own club and provides guidance to the Interact Club. |
| Faculty Advisor (if applicable) | Host School | Provide the link between the Interact Club and the host school. This person often provides additional guidance. This role is only applicable in school-based Interact Clubs (as opposed to community-based). |
Within the Board of Directors there are several positions (President, Vice President, Secretary, and Treasurer). While these are Rotary International’s recommendations, clubs may add additional positions as they see fit (i.e. Logistics, Public Relations, Webmaster, Rotary Liaison, District Liaison, etc.). For example, some clubs within our district will add a new member to the Board of Directors for every 30-50 additional members.
President
- Study the Interact constitutional documents.
- Meet with the board of directors to plan club activities.
- Appoint all standing and special committees with board approval, and serve as an ex officio member of all committees.
- Appoint committee chairs based on their experience, and talk with them about their choices for committee members.
- Meet with the outgoing president and board of directors to review the club’s records and discuss its current activities.
- Decide which of the existing committees should be kept for the upcoming year, and consider ideas for new committees.
- Conduct effective meetings by preparing a detailed agenda that outlines what will be covered and for how long, allowing enough time for reports from officers and committee members.
- Plan creative programs for club meetings well in advance, and arrange for speakers, panel discussions, trips, and entertainment that appeal to a wide range of interests.
- Delegate responsibility to help other members develop their leadership skills and to avoid getting overwhelmed with details.
- Identify members’ skills and interests, and harness them in club projects. Work to ensure that the club’s activities and service projects are successfully promoted and carried out.
- Attend Area meetings hosted by District Delegates to help coordinate local Area goals and Area events.
- Maintain communication with District Delegates and presidents of other clubs in Area.
Vice President
- Assist president in making executive decisions.
- Succeed the president in the event of the removal of the latter for whatever cause.
- In the absence of the president, preside at all meetings of the club and of the board.
- Attend Area meetings hosted by District Delegates to help coordinate local Area goals and Area events.
- Maintain communication with District Delegates and presidents of other clubs in Area.
Secretary
- Maintain all club records.
- Record minutes of all meetings of the club and of the board.
- If applicable, submit minutes to school’s club committee at a timely manner.
Treasurer
- Oversee all club funds.
- Provide annual accounting of club funds.
- Make all disbursements under procedures determined by the board of directors.
- Monitor fundraising progress throughout the year.